Season For Change

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Privacy Policy

Our Policy

Artsadmin and Julie’s Bicycle deliver Season for Change in partnership and they are committed to best practice in the handling of personal and sensitive data, and careful compliance with requirements of GDPR. They will endeavour to keep your personal information accurate and up to date and ensure that it is not kept longer than necessary. You can read Julie’s Bicycle and Artsadmin‘s policies on their websites.


Emails that we send to you or you send to us may be retained as a record of contact and your email address stored for future use in accordance with our record retention schedule. If we need to email sensitive or confidential information to you, we will perform checks to verify the correct email address and may take additional security measures.

Third parties

Season for Change will not pass personal data to third parties for marketing, sales or any other commercial purposes without your prior explicit consent. Your personal information may be processed by an external service provider acting on our behalf in order to provide one or more services. We may process your personal information using web services hosted outside the European Economic Area, but only where a data processing agreement is in place that complies with obligations equivalent to those of the Data Protection Act.

Use of cookies on our website

What is a cookie?
Our website uses cookies, as almost all websites do, to help provide you with the best experience we can.

  • A cookie is a small text file that a website transfers to the browser on your computer’s hard disk so that the site can remember who you are.
  • A cookie will typically contain the name of the website from which the cookie has come, the “lifetime” of the cookie, and a value, usually a randomly generated unique number.
  • We cannot identify you personally by using a cookie. Cookies store no personal data and are not used to gather personal information.

Cookies set by

Anonymous Visitor Statistics Cookies
We use cookies to compile visitor statistics such as how many people have visited our website, what type of technology they are using (e.g. Mac or Windows which helps to identify when our site isn’t working as it should for particular technologies), how long they spend on the site, what page they look at, etc. This helps us to continuously improve our website. These so called “analytics” programs also tell us if , on an anonymous basis, how people reached this site (e.g. from a search engine) and whether they have been here before helping us to better understand our audience.

Third party cookies
Our site, like most websites, includes functionality provided by third parties. A common example is an embedded YouTube video and social share buttons. Some third party services embedded within this website set their own cookies. These are known as third party cookies because they are not set by our website. We have no control over the cookies that are set by third party services. Disabling these cookies will likely break the functions offered by these third parties.

Granting us permission to use cookies
If the settings on your software that you are using to view this website (your browser) are adjusted to accept cookies we take this, and your continued use of our website, to mean that you are fine with this. Should you wish to remove or not use cookies from our site you can learn how to do this below. You can learn more about all the cookies set by our website above.

Turning cookies off
You can usually switch cookies off by adjusting your browser settings to stop it from accepting cookies. Learn how here. It may be that you concerns around cookies relate to so called “spyware”. Rather than switching off cookies in your browser you may find that anti-spyware software achieves the same objective by automatically deleting cookies considered to be invasive. Learn more about managing cookies with antispyware software.

Your rights

  • You may request that Season for Change stops processing your personal data.
  • You are entitled to request access to a copy of any information we hold about you.

In addition to the way that Artsadmin and Julie’s Bicycle deals with personal and sensitive data, which is outlined in their policies, Season for Change specifically collects, processes, stores, protects and disposes of personal data as follows:

The personal data that we process and store

This is the kind of personal data we may store about an individual, such as programme participants and artists we work with:
  • Name, email and phone contact details
  • Communication contact preferences
How we collect data
  • We collect data for online marketing, if you have opted in, through email newsletter subscription via Mailchimp form on our website; when booking an event on Eventbrite, by registering an event on our website, or via or personal request.
  • We collect data about the artists and organisations we work with.
  • Cookies (detailed above)
How we process and protect personal data

  • We store and process personal data for primarily B2B audiences, such as names, email addresses, phone numbers.
  • We protect the data using password protected software and platforms including: Google Drive, WordPress, Mailchimp, Eventbrite and Slack.
How we dispose of data
We will keep your information only for as long as is reasonably necessary for the purposes of delivering Season for Change’s aims and to fulfil our legal obligations. We will not keep more information than we need. The retention period will vary according to the purpose, for example:
  • In line with Artsadmin’s policy, we delete all unsuccessful applications for artists’ commissions, such as Common Ground, within 18 months after the application deadline.
  • Inactive or bounced email addresses are removed from Mailchimp through automated data cleansing.
  • Every email we send to individuals via Mailchimp includes details on how to change your communications preferences or unsubscribe from future communications. You can unsubscribe or adjust your settings to opt in to the communications they want to receive.
  • For individuals and organisations that register an event with the Season for Change website, we will store your personal data until the evaluation of the project has been completed, and for no more than 2 years since the submission of your information.

Please contact Season for Change to exercise any of these rights, or let us know if you have a complaint about how your information has been collected, how it has been used or how long we have kept it for.